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Lookup  |  Registrar of Deeds (ROD)  |  Uniform Commercial Code (UCC)

Welcome to the Oklahoma County Clerk's Office. We strive to make sure the Clerk's Office runs smoothly as we fulfill our statutory and Constitutional duties. The most important responsibility we have as public servants is to make sure we take care of your needs. We take this responsibility very seriously and strive to provide the highest level of service to you - our customer.

Lookup

To view County Budgets & Financial Reports, click the 'Financials' tab in the module below or visit the County Financials page. Click through the tabs to view the Clerk's Fee Schedule, find Documents & Forms, Public Records Search information, as well as, other services we offer.

Registrar of Deeds (ROD)

The Office of Registrar of Deeds is vitally important to the ownership of real properties within Oklahoma County. It is the repository of all real property title and lien documents in the county and provides the historic record of ownership of each tract of land. All legal instruments, including plat maps, deeds, mortgages, oil and gas leases, tax liens, and military discharge papers, filed with the county by private citizens and public officials are preserved by the county clerk. Complete written records are kept of all real estate transactions within the County of Oklahoma from the first patents, as granted by the United States Government; on through the territorial days and until the present time.

Duties & Functions

The office of Registrar of Deeds was historically an elective office of the county; but, by legislative act, the office was combined with that of county clerk, who is now the ex-officio Registrar of Deeds and is charged with the duties and functions of this office, which include maintaining the following:

  • A record of all military discharges presented for filing by the members of the Armed Forces of the United States. This service is free.
  • All city charters are filed in this office; also powers of attorney, trust agreements, final decrees, and divorce decrees when real estate is involved.
  • An accurate and up to the minute record on every piece of property; and all mortgages, oil and gas and other mineral leases on every parcel in Oklahoma as well as all plats of developments or developed areas.

View a list of real estate document types (XLS).

Equipment & Systems Used

The office of the Oklahoma County Clerk has won national acclaim for its efficient operation through the use of the most modern equipment and methods available. The Photostat system of recording, and the use of microfilm, in its day the most efficient system available, have been enhanced with the addition of electronic document imaging as a method of preserving records. The new Electronic Document Management System (EDMS) developed specifically for and installed in the Registrar of Deeds and the Uniform Commercial Code areas of the Oklahoma County Clerk's office was selected as one of the top three systems in the nation at the Industry Solutions Awards presentation at the Knowledge Management Expo'98 in Chicago.

Some benefits of the new system are:

  • Extra protection for property owners. Compactness of optical disks enables storage of extra copies of all transactions in fireproof vaults, completely removed from the County Building. Improved disaster recovery procedures minimize the possibility of loss of information or documentation.
  • Reduction of storage space to a fraction of that formerly needed, reducing operating costs and storage requirements.
  • Speedy return of instruments tendered for filing

Intranet and Internet capabilities are built into the system. The new EDMS allows the County Assessor and the County Treasurer to interface with the County Clerk database via the county intranet.

Uniform Commercial Code (UCC)

Processing and maintaining UCC filings is one of several major functions of the  Oklahoma County Clerk. These filings are made by creditors to declare and evidence the interest of the creditor in the personal property and/or fixtures of a debtor used as collateral for a secured transaction (such as a loan). Currently, most UCC filings in the State of Oklahoma are filed with the Oklahoma County Clerk's Office, which serves as a centralized and exclusive filing locations for the State of Oklahoma.

Purpose of the UCC

Article 9 of the UCC introduced a new concept covering the range of transactions in which debts are secured by personal property. It superseded existing legislation dealing with such security devices as chattel mortgages, conditional sales, trust receipts, factors liens, and assignments of accounts receivable. The filing of a UCC-1, Financing Statement, eliminates the necessity of filing such security agreements and the confidential information, including amount, terms of payment, interest rates, etc. with respect to personal property or fixtures.

Filing a Financing Statement

The proper place to file a financing statement in order to perfect a security interest is the UCC Central Filing Office, located in the Offices of the Oklahoma County Clerk. Transmitting Utilities and EFS Forms are filed at the Secretary of State. In the case of goods which are to become fixtures, the filing must be done in the same office where a mortgage on the real estate would be filed. However, if the debtor is a consumer and the collateral is consumer goods or if the debtor is a farmer with farm products as collateral or accounts arising from the sale of farm products, the filing must occur in the Oklahoma County central filing office.

Administrative Policy

The administrative policy of the UCC central filing office of Oklahoma County is to accept all financing statements substantially complying with Oklahoma Statutes 2001 Title 12A § 1-9-501 through § 1-9-527 and accompanied by the proper filing fee. Title 12A Oklahoma Statutes 2001 Section 9, Part 5, sets forth all duties of the filing officer and the fees to be charged for filings and information. It also set forth the provisions for obtaining information from the Oklahoma UCC central filing office. In addition, Part 5 of Article 9 indicates the proper place of filing, what constitutes a filing, the formal requisites of a financing statement, the duration of filing, the effect of lapsed filing, the assignment of security interests and the release of collateral.

Document Types

AM1 - AMENDMENT STANDARD NT2 - NON-ATT TXL W/O CHARGE 
AMN - AMENDMENT NON-STARDARD  PBW - PENSION WITHDRAWAL 
AMA - AMEND/ASSIGN PGB - PENSION
ASM - ASSIGNMENT STANDARD  PFT - PUBLIC FINANCE TRANSACTION 
BOS - BILL OF SALE PT1 - TAX LIEN PARTIAL RELEASE
CA1 - CONTINUE/AMEND/ASSIGN PT2 - TAX LIEN PARTIAL RELEASE-FEE 
CM1 - CONTINUE/AMEND STARDARD RT1 - RELEASE OF TAX LIEN W/CHARGE 
CMN - CONTINUE/AMEND NON-STANDARD  RT2 - RELEASE OF TAX LIEN W/O CHARGE
CN1 - CONTINUE STANDARD RT3 - UNREFERENCED TAX LIEN RELEASE W/FEE 
CNN - CONTINUE NON-STANDARD  RT4 - UNREFERENCED TAX LIEN RELEASE W/O FEE 
CS1 - CONTINUE/ASSIGN STARDARD  ST1 - SUBORD TXL W/CHARGE
CST - UCC CORRECTION STATEMENT  ST2 - SUBORD TXL W/O CHARGE
CT1 - CORRECT TAX LIEN W/CHARGE SUB - UCC SUBORDINATION AGREEMENT 
CT2 - CORRECT TAX LIEN W/O CHARGE  TL1 - FEDERAL TAX LIEN
DT1 - DISCHARGE TAX LIEN W/CHARGE  TRM - TERMINATION NO FEE 
DT2 - DISCHARGE TAX LIEN W/O CHARGE TWF - TERMINATION W/FEE
DT3 - DISCHARGE TAX LIEN W/CHARGE W/O LOOKUP         UC1 - UCC-1 FINANCING STATEMENT 
EAS - E-FILE UCC-3 ASSIGNMENT UCN - UCC-1 NON-STANDARD
EU1 - E-FILE UCC-1 UTA - UTILITY FILING AMENDMENT 
EUA - E-FILE UCC-3 AMENDMENT  UTC - UTILITY FILING CONTINUATION 
EUC - E-FILE UCC-3 CONTINUATION  UTL - UTILITY FILING
EUT - E-FILE UCC-3 TERMINATION  UTN - UTILITY FILING NON-STANDARD 
FT1 - REFILE TAX LIEN W/CHARGE  UTS - UTILITY FILING ASSIGNMENT
FT2 - REFILE TAX LIEN W/O CHARGE  WTL - WITHDRAWAL FEDERAL TAX LIEN
NT1 - NON-ATT TXL W/CHARGE