News | Lookup | Registrar of Deeds (ROD) | Uniform Commercial Code (UCC)
Welcome to the Oklahoma County Clerk's Office. We strive to make sure the Clerk's Office runs smoothly as we fulfill our statutory and Constitutional duties. The most important responsibility we have as public servants is to make sure we take care of your needs. We take this responsibility very seriously and strive to provide the highest level of service to you - our customer.
To view County Budgets & Financial Reports, click the 'Financials' tab in the module below or visit the County Financials page. Click through the tabs to view the Clerk's Fee Schedule, find Documents & Forms, Public Records Search information, as well as, other services we offer.
The Oklahoma County Clerk is responsible for making disbursements to all vendors for purchasing of materials utilized by Oklahoma County employees in their daily work at the County Courthouse and other County facilities. The Oklahoma County Accounts Payable office processes approximately 500 to 600 remittances for vendor invoices each and every week. The Board of County Commissioner's must approve all disbursements prior to the distribution to the intended vendor.
Accounts Receivable is where the public comes to pick up checks written by the county. On a monthly basis we distribute approximately 1,800 payroll checks to employees, 213 checks to retirees, and a large number of vendor checks. At the beginning of the year Accounts Receivable distributes W-2 information to employees and 1099 forms to vendors. The County Clerk is the service agent for the county, so all tort claims and litigation filed against the county are served on the county through Accounts Receivable. We collect the fees from the County Clerk filing offices on a daily basis, reconcile the amounts and then file the daily deposit with the Treasurer's Office. Likewise, any refunds needing to be made are written by Accounts Receivable.
Local government entities and boards in order to comply with the Open Meetings Act are required to file notices of their regularly scheduled meetings annually, and then any special meetings throughout the year. They also are required to file their list of fees for providing information under the Open Records Act.
Other miscellaneous documents are filed at Accounts Receivable, include non-coal mining applications for public review and county election results.
Budget 2021-2022 (PDF)
Budget 2020-2021 (PDF)
Budget 2019-2020 (PDF)
Budget 2018-2019 (PDF)
Budget 2017-2018 (PDF)
Budget 2016-2017 (PDF)
Budget 2015-2016 (PDF)
Budget 2014-2015 (PDF)
Budget 2013-2014 (PDF)
Budget 2012-2013 (PDF)
Budget 2011-2012 (PDF)
Budget 2010-2011 (PDF)
Budget 2009-2010 (PDF)
Budget 2008-2009 (PDF)
Budget 2007-2008 (PDF)
Budget 2005-2006 (PDF)
Budget 2004-2005 (PDF)
Budget 2003-2004 (PDF)
Budget 2002-2003 (PDF)
View the Fiscal Year Comprehensive Annual Financial Reports (PDF) dating back to 2008:
2020 2019 2018 2017 2016 2015 2014 2013 2012 2011 2010 2009 2008
Read past retirement system audit reports put together by the County Clerk's Office.
Access current and past estimate of needs documents.
All recording fees listed above are inclusive of a $10.00 preservation fee charged for each applicable instrument recorded pursuant to Oklahoma Statute Title 28 Section 32C. *This fee is the preservation fee only. Recording fees are collected when the lien was recorded.
Copy Fees for Recorded Instruments
**Note: the Oklahoma County Clerk's office provides for no fee images of "unofficial" land records which have been redacted to remove any social security numbers, where applicable. Official records are unredacted, and the above referenced fees are charged for electronic images thereof.
Oklahoma Statute Title 28 Section 32 - County Clerk - Fees
Oklahoma Statute Title 19 Section 245 - Fees for Electronic Records
Find financial reports for every month dating back to 2013.
January 2020 (PDF)
The Office of Registrar of Deeds is vitally important to the ownership of real properties within Oklahoma County. It is the repository of all real property title and lien documents in the county and provides the historic record of ownership of each tract of land. All legal instruments, including plat maps, deeds, mortgages, oil and gas leases, tax liens, and military discharge papers, filed with the county by private citizens and public officials are preserved by the county clerk. Complete written records are kept of all real estate transactions within the County of Oklahoma from the first patents, as granted by the United States Government; on through the territorial days and until the present time.
The office of Registrar of Deeds was historically an elective office of the county; but, by legislative act, the office was combined with that of county clerk, who is now the ex-officio Registrar of Deeds and is charged with the duties and functions of this office, which include maintaining the following:
View a list of real estate document types (XLS).
The office of the Oklahoma County Clerk has won national acclaim for its efficient operation through the use of the most modern equipment and methods available. The Photostat system of recording, and the use of microfilm, in its day the most efficient system available, have been enhanced with the addition of electronic document imaging as a method of preserving records. The new Electronic Document Management System (EDMS) developed specifically for and installed in the Registrar of Deeds and the Uniform Commercial Code areas of the Oklahoma County Clerk's office was selected as one of the top three systems in the nation at the Industry Solutions Awards presentation at the Knowledge Management Expo'98 in Chicago.
Some benefits of the new system are:
Intranet and Internet capabilities are built into the system. The new EDMS allows the County Assessor and the County Treasurer to interface with the County Clerk database via the county intranet.
Please read the following Terms and Conditions before proceeding further:
By selecting "Yes", I/we are affirming our acceptance of the Oklahoma Real Estate Electronic Filing Rules as set out in the signed Memorandum of Understanding. I/we further acknowledge the risks associated with internet/web based transactions and will hold the Oklahoma County Clerk harmless for delays, errors, or omissions related to any technical failure, communication failure, or personnel related failure now or in the future. I / we also certify and affirm that the information being transmitted to the Oklahoma County Clerk's Office is legitimate and permissible under the Oklahoma Statues. I/we further acknowledge that bogus information or sham filings transmitted to the Oklahoma County Clerk's Office are criminal offences prosecutable under the civil and criminal laws of this state. By selecting "Yes", I / we acknowledge that I/we have read, understand, and accept the Terms and Conditions described above for filing Real Estate Documents electronically.
I understand and accept the above statement:
The Oklahoma Legislature passed legislation as of July 1, 1997, which established requirements for documents accepted for filing in all County Clerk offices in Oklahoma. The purpose of the law is to provide sufficient space on the face of each document for the necessary recording information, documentary stamps and mortgage tax stamps which may be required, without covering other information. This amended the Oklahoma State Statutes pertaining to recordable instruments. For complete information, consult 16 O.S. Section 28, 19 O.S. Section 291 through 298 and 28 O.S. Section 32 in the 1997 Supplement.
According to the 1997 Supplement to the Oklahoma State Statutes, all instruments submitted for recording must conform to the following requirements:
As of January 1, 1998, if the instrument does not meet these requirements, nonconforming fees may be assessed for recording of $25 for the first page and $10 for each page thereafter. If the document meets all requirements with the exception of the space available for recording information, you may add an extra page to conform the instrument. In such cases, the charge for all pages is the regular fee. If the document is nonconforming for other reasons in addition to the space requirement, an extra page may be added to provide space and all pages will be filed at the nonconforming fee.
All documents accepted for filing, including all documents filed before the effective date of this act, shall be deemed to comply with the requirements of this section and, except as otherwise provided by law, impart constructive notice of the contents of such document to third parties unless a person claiming adversely to any such document files an affidavit setting forth the basis of such claim in the office of the county clerk of the county where the property is located within six (6) months from the effective date of this act.
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Complete form in English
View the archive of Single Audit Reports listed below in order by year.
Audit 2018 (PDF) Audit 2017 (PDF) Audit 2016 (PDF) Audit 2015 (PDF)
Audit 2014 (PDF) Audit 2013 (PDF) Audit 2012 (PDF) Audit 2011 (PDF)
Audit 2010 (PDF) Audit 2009 (PDF) Audit 2008 (PDF) Audit 2007 (PDF)
Audit 2006 (PDF) Audit 2005 (PDF) Audit 2004 (PDF) Audit 2003 (PDF)
Audit 2002 (PDF)
Type of Fee Cost
UCC-1 Original Financing Statement
$10 (1-5 pages); plus $1 for each addl. Page after 5 pages
$10 (1-5 pages); plus $1 for each addl. Page after 5 pages
UCC-3 Termination Statement
UCC-11 or UCC-4 Certified Information Request
$10 per debtor name searched
Copies (per page)
Certified Copy (per document)
Federal Tax Lien
Release of Federal Tax Lien
Section 1-9-523 of Title 12A is as follows:
(1) Five Hundred Dollars ($500.00) for the initial database history.
(2) Fifty Dollars ($50.00) for weekly updates to the database
(3) Four cents ($0.04) per page for images of filed records.
Checks for filing fees and other charges provided by the Oklahoma County Clerk’s Office (Uniform Commercial Code Division) should be made payable to: David B. Hooten, Oklahoma County Clerk
Additional Information on Federal Tax Liens and Releases (U.S. Internal Revenue Service)
According to O.S. Title 68, Subsection 3403 through Subsection 3406, the County Clerk of Oklahoma County “shall cause the notice to be marked, held and indexed in accordance with the provisions of Subsection 4 of Section 9-403 of Title 12-A of the Oklahoma Statutes as if the notice were a financing statement with the meaning of the Uniform Commercial Code.” The expiration term for an IRS lien is ten years unless released by the United States Internal Revenue Service. Upon request, the filing officer shall furnish a copy of any notice of federal lien, or notice or certificate affecting a federal lien, for a fee of One Dollar ($1.00) per page.
This webpage was not designed to cover the highly technical provisions of Section 9 of the Uniform Commercial Code. We expressly recommend the advice of a competent attorney regarding specific problems and questions.
The Oklahoma County Clerk's Office provides online access to real estate and Uniform Commercial Code ("UCC") filings through the website OKCC.ONLINE. The County's real estate and UCC records are maintained on this server for public access and are provided for information purposes only. These records are subject to continual change, alteration and update. The user should be aware that, while we are trying to keep the information timely and accurate, there is often a delay between the actual recording of documents and their availability on this server.
Oklahoma County makes no guarantees or warranties, expressed or implied, as to the data provided herein, its use or its interpretation. Further, the Oklahoma County Clerk's Office is sensitive to personal information and, as such, certain document types are not available through this public access server. The Oklahoma County Clerk's Office advises all to consult the actual records, which are available for inspection and/or mechanical reproduction at the Clerk's Office in the Oklahoma County Office Building. Accordingly, Oklahoma County's real estate and UCC records are provided to the public subject this disclaimer.
I understand and accept the above statement
UCC E-Filing | UCC Filing Requirements
Processing and maintaining UCC filings is one of several major functions of the Oklahoma County Clerk. These filings are made by creditors to declare and evidence the interest of the creditor in the personal property and/or fixtures of a debtor used as collateral for a secured transaction (such as a loan). Currently, most UCC filings in the State of Oklahoma are filed with the Oklahoma County Clerk's Office, which serves as a centralized and exclusive filing locations for the State of Oklahoma.
Article 9 of the UCC introduced a new concept covering the range of transactions in which debts are secured by personal property. It superseded existing legislation dealing with such security devices as chattel mortgages, conditional sales, trust receipts, factors liens, and assignments of accounts receivable. The filing of a UCC-1, Financing Statement, eliminates the necessity of filing such security agreements and the confidential information, including amount, terms of payment, interest rates, etc. with respect to personal property or fixtures.
The proper place to file a financing statement in order to perfect a security interest is the UCC Central Filing Office, located in the Offices of the Oklahoma County Clerk. Transmitting Utilities and EFS Forms are filed at the Secretary of State. In the case of goods which are to become fixtures, the filing must be done in the same office where a mortgage on the real estate would be filed. However, if the debtor is a consumer and the collateral is consumer goods or if the debtor is a farmer with farm products as collateral or accounts arising from the sale of farm products, the filing must occur in the Oklahoma County central filing office.
The administrative policy of the UCC central filing office of Oklahoma County is to accept all financing statements substantially complying with Oklahoma Statutes 2001 Title 12A § 1-9-501 through § 1-9-527 and accompanied by the proper filing fee. Title 12A Oklahoma Statutes 2001 Section 9, Part 5, sets forth all duties of the filing officer and the fees to be charged for filings and information. It also set forth the provisions for obtaining information from the Oklahoma UCC central filing office. In addition, Part 5 of Article 9 indicates the proper place of filing, what constitutes a filing, the formal requisites of a financing statement, the duration of filing, the effect of lapsed filing, the assignment of security interests and the release of collateral.
Please read the following Terms and Conditions before proceeding further:
By selecting :Yes", I/we are affirming our acceptance of the Oklahoma UCC Central Filing Office Administrative Rules, these rules being required by Oklahoma Statute 2001Title 12A § 1-9-5. I/we further acknowledge the risks associated with Internet/Web based transactions and will hold the Oklahoma UCC Central Filing Office and David B. Hooten, Oklahoma County Clerk harmless for delays, errors, or omissions related to any technical failure, communication failure, or personnel related failure now or in the future. I/we also certify and affirm that the information being transmitted to the Oklahoma UCC Central Filing Office is legitimate and permissible under the UCC, as defined in Oklahoma Statutes 2001 Title 12A § 1-9-101 et seq. I/we further acknowledge that bogus information or sham filings transmitted to the Oklahoma UCC Central Filing Office are criminal offences prosecutable under the civil and criminal laws of this state. By selecting "Yes", I/we acknowledge that I/we have read, understand, and accept the Terms and Conditions described above for filing UCC Financing Statements electronically with the Oklahoma UCC Central Filing Office.
I understand and accept the above statement.
View 2019 UCC Administrative rules
View 2021 UCC Administrative rules
320 Robert S. Kerr Avenue, #203
Oklahoma City, OK 73102
Monday - Friday
9 am - 5 pm
*Closed on holidays